Jefferson County EXPO Vendor Requirements

JeffCo EXPO

Vendor form & information

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Requirements for Vendors & Concessionaires JeffCo EXPO 2007

Each exhibitor needs to have signed and returned the original copy of the Vendor Contract along with payment to the: Jefferson County Fair, PO Box 242, Port Townsend WA 98368. If you have any questions please call (360) 385-1013 or email: jeffcofairgrounds@olypen.com.
All vendors must show proof of insurance with a minimum liability of $1,000,000 on bodily injury/property damage, listing the JCFA as additional insured. Proof of insurance must be on file in the Fair Office before opening day. Insurance can be purchased through the JCFA. At the JCFA's discretion certain low impact vendors may sign an insurance waiver. Contact the Fair Office for details.
We do not grant exclusivity for any products. The JCFA reserve the right to limit the number of vendors selling/displaying "like items" in order to provide a wide variety of products and services for the general public. JCFA reserves the right to limit the number of concessionaires offering the same/similar food.
Free standing booths or concession stands may be subject to inspection by a Washington State Electrical Inspector. A black or red seal from the Washington State Department of Labor & Industries must be on any wheeled vehicle and will be subject to inspection.
Food vendors must obtain a County Health Permit from the Jefferson County Health Department, 615 Sheridan, Port Townsend WA 98368, (360) 385-9400, www.jeffersoncountypublichealth.org, at least ten days prior to the EXPO. All vendors must comply with all applicable city, county, state and federal laws and regulations.
Fireworks or any materials considered hazardous WILL NOT be allowed. The JCFA reserves the right to restrict or remove vendors, without refund, that have been misrepresented to the JCFA in application or operation or are deemed to be unsuitable or objectionable by the JCFA. This applies but is not limited to noise, persons, animals, things, conduct, printed materials, or anything of a character that might be objectionable to the show or the management. Offenders will be asked to leave the fair if any of the terms are violated. As an offender, no refund will be given.
EXPO Hours are Saturday & Sunday 9:00am to 5:00pm. Booths and concessions must be occupied at all times. No items are to be removed prior to Sunday closing time except for those sold. Exhibits may be removed after 5:00pm Sunday.
All booths must be ready for operation by NO LATER than 8:45am Saturday and ALL VEHICLES REMOVED FROM THE FAIRWAY. Buildings will be open Thursday and Friday for booth preparation between 10:00am and 5:00pm, and Saturday morning after 7:00am. During the EXPO they will be opened at 8:00am.
No solicitations of any type will be allowed. No persons shall be permitted to distribute advertising materials or promote upon the grounds, except from their place of business or exhibit space. Tacking or posting any advertisements, bills, etc other than from the space occupied is strictly prohibited. The distribution of handbills and flyers will not be permitted. Anyone violating this rule is liable to a expulsion from the grounds without refund. Begging, soliciting, singing, petition signing or public speaking are absolutely prohibited.
NO DOGS OR PETS (except guide dogs on a leash) are allowed on the Fairgrounds.
Written notice of reservation cancellation must be received at least 30 days prior to opening day in order to receive rental refund.
Vendors will receive 4, single day Vendor passes with paid booth contract. Vendors renting two booths will receive 8 passes. Vendors have the option to purchase (in advance) additional passes for booth workers at $3.00/single day pass. Passes will be mailed to vendors with contracts completed at least two weeks prior to the EXPO. All other vendors must pick up their passes at the Fair Office prior to Friday at 6pm. There will be no advance passes sold after 6pm Friday night before the EXPO. It is the responsibility of the vendors to hand out passes to their staff. No persons will be allowed to enter the EXPO without a pass or paid entry. No Passes will be held at the gate.
For your convenience RV and campsites are available on the fairgrounds. All vendors camping on the grounds will be required to stay in the campground. Free vehicle parking is also available on the fairgrounds.
Please help us maintain the Booth Spaces. Approval from Fairboard is required for painting or changes. Please remove all staples, nails, etc. from your booth space. Your help to maintain the booths is greatly appreciated.
Questions regarding the government of the EXPO shall be addressed to the Jefferson County Fair Association.

360.385.1013
360.385.0865 (fax)

jeffcofairgrounds@olypen.com

4907 Landes Street
Port Townsend, WA 98368
Mail: P.O. Box 242
Port Townsend, WA 98368